WHAT IS THE CANCELLATION POLICY?

Texas:

Cancellations made by Monday, February 26 will be fully refunded. Cancellations made Tuesday, February 27 or later will not be eligible to a refund. Within 48 hours of the event, refunds will only be granted due to illness and doctors note.

Denver:

Cancellations must be made by Friday, February 23. After that date, cancellations will not be eligible for a refund.

NCSY can not be held responsible for any items lost over the course of the Shabbaton, including on the buses, at the hotel or at any other activity venue. Please DO NOT pack expensive items, items of high sentimental value, or items that can not be easily replaced, as NCSY can not assume liability for their replacement.

NCSY CONDUCT, POLICY & BEHAVIORAL STANDARDS

NCSY and the Orthodox Union strive to create an environment in which NCSY participants and NCSY adults can interact in a safe, appropriate, and halakhic (Jewish law) environment. Everyone actively involved with NCSY anywhere in the world is expected to contribute positively to this atmosphere. If you have been made to feel uncomfortable or treated inappropriately, please call the OU's outside hotline (866-578-4368) or OU's General Counsel ("GC") at 646.689.2104 or simsr@ou.org to report your suspicions and seek guidance as to the reporting rule in that state.

Our top priority is the health and safety of your children. Our goal is to run successful, inspirational, and impactful programs in a structured environment with clear rules, policies, and guidelines in place and enforced. We know that you are entrusting us with your children for the duration of the event and we take that responsibility extremely seriously.

As such, there will be ZERO tolerance for:

1. Violence, depending on the seriousness of the act, may result in referral to law enforcement authorities
2. Bullying, hazing, harassment, sexual abuse or assault will be grounds for dismissal and may result in expulsion from all future NCSY events.
3. Foul, obscene, or profane language of any sort (verbal, written, or electronic) is un acceptable.
4. Smoking or vaping at an NCSY event may be grounds for immediate dismissal from the event at the earliest practical time.
5. Possession and/or use of alcoholic beverages at an NCSY event is grounds for immediate dismissal from the event at the earliest practical time, and may be subject to further disciplinary action at the discretion of the Regional Director in consultation with the National Youth Commission.
6. Possession and/or use of illegal drugs and controlled substances at an NCSY event is grounds for immediate dismissal from the event at the earliest practical time, and may be subject to further disciplinary action at the discretion of the Regional Director in consultation with the National Youth Commission.
7. Bringing illegal weapons (such as guns, switchblades, sharpened box cutters, sharpened screwdrivers, etc.) to an event will result in confiscation of the weapons, expulsion from the event at the earliest practical time, and may also be referred to the appropriate law enforcement authorities.

Parental Responsibilities

1. In the interest of protecting NCSY participants, parents are expected to disclose to the lead NCSY adult overseeing an NCSY event any medical, physical, or psychological condition. This includes alerting the NCSY adult concerning medications, allergies, special accommodations, and special dietary needs. Parents must also provide an available emergency contact in advance of the event.
2. Should a situation arise over the course of an event when the lead NCSY adult is concerned regarding a teen's physical, psychological, or emotional well-being, or that it is revealed that medical or other relevant information was not disclosed on the waiver and/or medical form, standard procedures is to send the teen home at the parents' expense and without a refund.
3. In addition, there are other occasions when a teen would be sent home at the parents' expense and without a refund, which occur when the teen has violated NCSY policy.

Medication:

In order to be qualified to attend an NCSY program, a teen who is currently taking any sort of medication should be able to administer it on his/her own and must bring only the appropriate amount needed during the program. All of this information must be disclosed on medical forms that will only be seen by designated supervisory personnel and will be kept private.

As part of the registration, the participant and the parents of the participant acknowledged reading and agreed to abide by the above rules and regulations.